Employee Data Collection Notice

• Identity, contact, address, emergency-contact and employment information.
• Bank, payroll, tax and superannuation information.
• Leave, timecard, attendance, workplace location and GPS evidence used for attendance or safety workflows.
• Training, licences, compliance records, work-right documents, safety inspections, incidents and evidence.
• Uploaded files and images, receipts, acknowledgements, signatures and profile information.
• Microsoft 365 and Xero information used by enabled integrations.
• AI prompts, extracted fields, generated summaries and associated usage metadata where an AI feature is used.
• Account, device, IP address, access, security and audit events.
• Archived, offboarding and terminated-employment records.

Information may come from you, HR, authorised managers, workplace devices, uploaded documents and approved connected systems. It is used for onboarding, employment administration, payroll, leave, attendance, safety, compliance, training, support, security, reporting, offboarding and related legal or operational needs.

Relevant information may be processed by service providers used to operate myFORZA, including Vercel, Neon Postgres, Cloudflare R2, Microsoft 365, Xero, Google Gemini, Anthropic, email or SMS providers, map/weather services and enabled logistics or business integrations. A provider receives only the information required for the feature or integration being used, subject to the access and configuration applied by Forza.

Online onboarding requires the processing and secure submission of information needed to establish and manage employment. AI-assisted document reading is disclosed separately. If you decline required online processing or are unsure, do not submit the online form; contact HR to discuss an available manual pathway.

Access is limited by role and business purpose. Selected highly sensitive fields are encrypted at the application layer; other records rely on database, transport, account and storage controls. Uploaded files are kept in private storage and provided through authenticated or time-limited access links. Access and privileged events may be logged.

Retention varies by record type and legal or operational need. Ending employment normally disables access and archives the employee record; it does not automatically erase employment, payroll, safety or audit history. See the Data Retention Notice.

You can update or request correction of some information in myFORZA. For a broader access, correction or deletion enquiry, contact HR through the Contact page. A deletion request may be limited where records must be retained for employment, payroll, tax, safety, security, dispute or other legal and operational reasons.